Juminhyo: A Complete Guide to Your Certificate of Residence in Japan

If you are living in Japan, one of the most important documents you will encounter is the juminhyo, also called the Certificate of Residence. This official document records your address, registered household, and basic personal details. The juminhyo certificate is used in a wide variety of situations, from opening a bank account to enrolling in school, signing rental agreements, or applying for visas. Understanding what a juminhyo is and how to obtain it will make your life in Japan much easier.

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1. What is a Juminhyo?

The juminhyo is an official certificate issued by the local municipal office in Japan. It records:

• Your full name
  
• Date of birth
  
• Gender
  
• Registered address
  
• Household members living at the same address
  
• Any relationship to the head of household
  

Foreign residents with a residence card are also included in the juminhyo system. In short, this document officially confirms where you live in Japan and who lives with you.

2. When You Need a Juminhyo Certificate

You will often need a juminhyo certificate in everyday life. Common situations include:

• Opening a bank account or applying for a credit card
  
• Signing a rental contract for an apartment
  
• Enrolling children in school or daycare
  
• Applying for government services or benefits
  
• Submitting documents for visa renewals
  
• Registering for utilities like gas, water, and electricity
  

Some companies or institutions may specifically request a recent juminhyo issued within three months. Keeping a copy on hand or knowing how to get one quickly can save time and prevent delays.

3. How to Get a Juminhyo at City Hall

The most traditional way to obtain a juminhyo is by visiting your local city hall or ward office. Here is a step-by-step guide:

• Bring your residence card or My Number Card
  

1. 1. • The office staff will verify your identity before issuing the certificate.
        

• Go to the citizen services counter
  

1. 1. • Ask for a juminhyo certificate (住民票の写し). You can request English assistance in some wards, but it is not guaranteed.
        

• Specify additional details if needed
  

1. 1. • Some juminhyo can include all household members, or just yourself.
        
      • You can request the document in Japanese only.
        

• Pay the fee
  

1. 1. • The cost is usually around 300 yen per copy.
        

• Receive your certificate
  

1. • You will get a printed juminhyo that you can submit wherever required.
     

Visiting city hall can take time, especially during busy hours. Try to go early in the day or on less busy weekdays.

4. Getting a Juminhyo from a Convenience Store

If you have a My Number Card, you can get your juminhyo certificate from participating convenience stores such as 7-Eleven, Lawson, or Family Mart. This is often faster and more convenient than going to city hall.

Steps:

1. Insert your My Number Card into the card reader
   
2. Enter your PIN
   
3. Select “Print Certificate of Residence” on the touch screen
   
4. Pay the fee (typically 300 yen)
   
5. Collect your printed juminhyo certificate

This method is available 24/7 in most locations and can be convenient if you need the document urgently.

5. Tips for Using and Storing Your Juminhyo

• Always carry a digital copy or photocopy if possible, but only submit official printed copies when required.
  
• Keep your personal information safe. The juminhyo contains sensitive information like household members and addresses.
  
• Request a recent copy whenever an institution requires proof of address. Some banks, schools, or offices may ask for a copy issued within the last three months.
  
• If your address or household members change, make sure your juminhyo is updated as soon as possible at city hall.
  

6. Common Questions About Juminhyo

Conclusion 

The juminhyo is an essential document for anyone living in Japan. From banking and housing to school enrollment and government services, knowing how to obtain and use your Certificate of Residence makes daily life smoother and avoids unnecessary delays. Whether you go to city hall or use a convenience store with your My Number Card, getting your juminhyo is quick and straightforward once you know the process.

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