Rirekisho Basics: How to Write a Japanese Resume

One Coin English Team

4 months ago

If you’re starting job hunting in Japan, one of the first things you’ll encounter is the rirekisho, the Japanese resume. If you’ve written a CV or curriculum vitae before, you might assume the process is similar. But the rirekisho has its own rules, structure, and even cultural expectations that make it unique.

Whether you’re new to job hunting in Japan or just curious about how it works, this guide will walk you through what a rirekisho is, how it differs from other countries’ resumes, and how to write one that employers will take seriously.

What is a Rirekisho?

The rirekisho is the standard resume format used in Japan. Almost every employer will request one, whether you’re applying for a part-time position, a full-time role, or even an internship. Unlike a Western resume or CV, the rirekisho emphasizes formality and consistency. Employers value the standardized structure because it makes it easier to compare candidates.

Typically, you can buy blank rirekisho forms at convenience stores or download digital versions. These forms have various sections to fill in, such as personal information, education, work history, and skills. Handwritten resumes are still common in Japan, as they show effort and seriousness, but typed versions are becoming more acceptable.

Key Sections of a Rirekisho

Here are the most important parts of the rirekisho and tips for filling them out:

Personal Information
You’ll need to include your full name, address, phone number, and sometimes your seal (hanko). A professional ID photo is also required. The photo should resemble a passport photo, with neutral clothing and background.
Education and Work History
List your educational history in chronological order, starting from high school, followed by university and any graduate studies. Include the years you attended and the names of institutions. This differs from many Western CVs, which often skip high school unless it is relevant.
Licenses and Qualifications
Include any certifications, language tests, or special qualifications that support your application. For example, teaching certifications, TOEFL, or JLPT scores can strengthen your resume for education-related positions.
Reason for Application (志望動機 / Shibō Dōki)
This is where you write why you’re applying for the job. It’s best to keep it concise but specific, mentioning the company’s values, your interest in Japan, or your passion for the field.
Commute and Availability
A unique section in the rirekisho is how long it takes you to commute to work. You’ll also note when you’re able to start.
Optional Sections

Some rirekisho forms include additional sections for hobbies, health status, or references. These are not always necessary, but including hobbies that demonstrate teamwork, discipline, or cultural understanding can add a subtle personal touch.

How a Rirekisho Differs from a Western Resume or CV

If you’ve only written a Western resume or CV, the rirekisho might feel unusual. Here are some of the biggest differences:

Format is fixed. Unlike a flexible Western resume, the rirekisho follows a strict template. Employers expect it to look a certain way.
Less focus on self-promotion. A Western curriculum vitae usually highlights achievements, awards, and unique skills. A rirekisho is more about documenting your background neutrally.
Handwritten is still valued. In Japan, a neatly handwritten rirekisho can demonstrate effort and dedication.
Personal details matter. Things like commute time or a formal photo wouldn’t appear on a Western resume, but they are standard in Japan.

These differences reflect not just resume style but also a deeper cultural values around work and professionalism.

Tips for Writing Your Rirekisho

Keep it neat and clean. If writing by hand, use black ink and avoid corrections. If typed, check formatting carefully.
Use a professional photo. The photo is considered part of the first impression.
Be consistent with dates. Always write in chronological order and use the same date format throughout.
Customize your reason for application. Employers want to know why you’re applying specifically to their company, not just that you need a job.

Double-check kanji. If you’re writing in Japanese, make sure names of schools, companies, and locations are accurate.

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Why the Rirekisho Matters

Job hunting in Japan is not only about skills, it is also about showing that you respect the application process. A polished rirekisho signals to employers that you understand Japanese workplace culture. Even for part-time jobs, a neat resume increases your chances of being taken seriously.

Think of the rirekisho as your first introduction. While a Western resume or CV may focus on achievements, in Japan it is equally important to show humility, effort, and attention to detail.

Ready to Put Your Rirekisho to Use?

Now that you know how to write a rirekisho, you’re one step closer to job hunting in Japan. If you’re looking for flexible and rewarding work, One Coin English offers opportunities to teach English conversation part-time. It’s a great way to gain experience, improve your Japanese, and meet new people – no rirekisho required with us!

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